Streaminling Laptop Management
for Los Angeles County with M.I.T (Mobile Inventory Tracker)
UI/UX Designer Co-lead
Public Sector Technology
Figma, Miro, MS Office Suite
10
Current Inefficiencies:
Manual processes for recording laptop locations and handoffs.
Inaccuracies, wasted time, and need for more transparency.
M.I.T. is a mobile application designed for DTD administrators and warehouse workers to streamline the laptop management process, from receiving shipments to distributing them to recipients with an integrated barcode scanner for eacy tracking.
01
Integrated Barcode Scanner
Reasoning: To minimize manual data entry errors and improve efficiency.
Outcome: Allowed for quick and accurate logging of laptop details during each stage of the management process.
02
User-Friendly Interface
Reasoning: To ensure the app is accessible to both tech-savvy and non-technical users, reducing training time and improving adoption rates.
Outcome: Simplified navigation and clear labeling of functions made it easier for users to perform tasks without confusion.
03
Real-Time Updates
Reasoning: To provide up-to-date inventory data, enabling better decision-making and resource management.
Outcome: Enhanced transparency and accuracy in laptop tracking, reducing instances of lost or misplaced items.
Tight deadlines demanded efficiency. I implemented a task division by page and fostered a supportive mentor-mentee environment within the design team to empower newer designers. I led weekly Figma workshops, addressingfunctionalities and concerns. Our collaborative effort resulted in a pre-built UI component library, ensuring consistency and accelerating the wireframing process.
Users bypassed the scan icon in the navigation bar and accessed scan history directly through a "view history" button on the home page.
Streamlined the scanning process so users can access scan history and various scanning options directly on the main page.
The lack of a filter for flagged laptops made it difficult for users to quickly identify them when there were many laptops in the system.
Enhanced visibility of flagged laptops on the summary page by visually separating them from non-flagged ones.
Iteractive Design
To facilitate a smooth development workflow, we adopted a phased design handover approach. We initially provided the developer lead with the wireframes. This enabled them to start planning the application's backend structure and defining the necessary data fields.
Once the high-fidelity prototypes were finalized, the development team could focus on integrating the UI elements (visual design) on top of the already established functional core. This approach streamlined the development process and ensured efficient utilization of time and resources.
Their is no current application within the Los Angeles County that is similar to M.I.T. With that said we have been told by other department heads and our stakeholders there's a growing possibility of the application being adopted by other departments within the Los Angeles County to manage their specific inventory needs. This potential expansion highlights the scalability and adaptability of the M.I.T. application which will assist more than 2,000+ employees.
The initial team size of 15 members, including myself, fluctuated due to unforeseen circumstances. This challenged us to adapt by redistributing tasks efficiently, leveraging each team member's strengths to ensure progress with our team of 9 designers.
Built an inclusive, learning-focused team. Rewarding to see everyone contribute to design, even newcomers.
Project expanded my skillset through hands-on design, research, and development. Gained invaluable real-world knowledge.
Effectively managing client/stakeholder expectations was a crucial learning experience. I learned the importance of assertiveness in managing scope creep by politely declining additions that could potentially derail the project timeline.